Consultant - Accounts Payable/Receivable Specialist

Company: Jobot
Location: Ontario
Posted on: January 16, 2023

Job Description:

Consultant - Accounts Payable/Receivable Specialist - Great Company / Cool Culture / $$$$$ / Great Benefits / GrowthThis Jobot Job is hosted by: Nick SalvinoAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $45,000 - $60,000 per yearA bit about us:Headquartered in Foxborough, Massachusetts, my client is the holding company for various businesses, with concentrated interests in five areas: paper and packaging manufacturing and the distribution of forest products; sports and entertainment; real estate and development; private equity investing and philanthropy. The paper and packaging division is comprised of companies that rank in the top five of all paper, packaging and distribution companies in the United States. Conducting business in more than 100 countries, my client forms one of the largest privately-owned paper, packaging and distribution companies in the world, trading more than 4 million tons of pulp and paper grades annually.Why join us?We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay
• Medical, Dental, Vision, and Prescription coverage
• Paid vacation and holidays
• 401(K) match
• Life insurance, AD&D, and long-term disability
• Tuition reimbursement
• Opportunities available nationwide
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
• Pet Insurance
• Legal Plan, and ID Theft ProtectionJob DetailsGeneral Responsibilities for Accounting Department = Role clarification, expectations, workflow, performance:
  • Accounts Payable = ---Post and pay invoices within terms:1. Continuous review of vendor statements. 2. Communicate directly with CSRs regarding discrepancies. Discrepancies include the following but are not limited to: worksheets not entered/unknown release numbers, price variances, weight variances, and double billing from the vendor. 3. The goal is to post 100 invoices a day if reporting is not due. (Batch Posting Reports are to be e-mailed to Amber at the end of every day). 4. Save the vendor invoices on SharePoint. We are no longer using Outlook as a file cabinet. 5. Communicate with Amber and Evangeline regarding adjustments. ---Communicate with vendors: Expectation is for you to communicate with vendors regarding payment status, short paid invoices, backup documentation, and all other accounts payable inquires. ---Reporting / Pickup File: 1. Review the file for discrepancies and duplicates. Make note of the discrepancies in the e-mail you send to the CSRs for review. 2. E-mail the file to the respective CSR for review. 3. Wait for the CSR approval e-mail before selecting the worksheets to pay. 4. Once approval is obtained, select the worksheets to pay in Cietrade. 5. E-mail the file to the Vendor/Supplier (remember to include the CSR on the e-mail and copy the AP e-mail address). ---Emails: Emails should be responded to each day by EOD. "High Priority" emails should be responded to within (2) hours. Exception applies if you are sick, on vacation, or tied up in a meeting.
    • Accounts Receivable = ---Post Cash Receipts:1. Post cash receipts the same day they are given to you. 2. If the payment is an EFT payment, reply to the customer's e-mail acknowledging that payment was received and thank them. 3. Save the cash receipt on SharePoint. 4. If a discrepancy exists, do not post the cash receipt. Enter the cash receipt information on the deposit tracker. Notate the discrepancy on the cash receipt and give it to Evangeline to make the necessary corrections. 5. After corrections are made by Evangeline, she will give the cash receipt to Amber. Amber will give the cash receipt to the AR clerk. The AR clerk will post the cash receipt, update the tracker, and save the cash receipt on SharePoint. ---Billing: 1. Billing is to be completed every Wednesday and Friday starting at 3:00 pm. Exception applies if you are sick, on vacation, or Evangeline has not approved the billing ledger. ---Communicate with customers: Expectation is for you to communicate with customers regarding outstanding invoices, short paid invoices, backup documentation, billing errors, and all other accounts receivable inquires. ---Statements: 1. After month end is complete, upon direction from Amber, send all customers with an outstanding balance a statement in PDF and Excel form. 2. Continuous review of aging. 3. E-mail customers with past due accounts invoices with scale tickets/backup documentation. 4. Communicate with CSRs if assistance is needed in finding the backup documentation. 5. Make collection calls to customers. 6. Communicate with Amber and Evangeline regarding billing errors. ---Post and pay GSF invoices within terms:1. Continuous review of GSF's statements. 2. Communicate directly with CSRs regarding discrepancies. Discrepancies include the following but are not limited to: worksheets not entered/unknown release numbers, price variances, weight variances, and double billing from the vendor. 3. Batch Posting Reports are to be e-mailed to Amber at the end of every day. 4. Save the GSF invoices on SharePoint. We are no longer using Outlook as a file cabinet. 5. Communicate with Amber and Evangeline regarding adjustments. ---Communicate with GSF: Expectation is for you to communicate with GSF regarding payment status, short paid invoices, backup documentation, and all other accounts payable inquires. ---E-mails: Emails should be responded to each day by EOD. "High Priority" emails should be responded to within (2) hours. Exception applies if you are sick, on vacation, or tied up in a meeting.Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Keywords: Jobot, Ontario , Consultant - Accounts Payable/Receivable Specialist, Other , Ontario, California