Executive Assistant
Company: UNICARE COMMUNITY HEALTH CENTER, INC.
Location: Ontario
Posted on: May 10, 2022
Job Description:
The Executive Assistant is responsible for assisting the
Executive team to perform a variety of duties associated with
Unicare's internal and external communications by telephone and
email correspondent. Work with the directors and management team to
order business cards, prescription pads, and other promotional
materials.
Duties/Responsibilities:
- Supports the Executive team with day-to-day
responsibilities
- Coordinate and arrange the Executive team's calendar to
schedule manager meetings, staff meetings, board meetings,
interviews, trainings, travel. Etc.
- As directed by the Executive team, performs other related
and/or necessary tasks to achieve organizational and programmatic
goals and objectives.
- Schedule meetings and job interviews as directed.
- Organizes and prioritizes daily workload by meeting deadlines,
locating information, problem solving and contributing to solutions
accurately and promptly.
- Assist in development of organizational management and training
tools
- Prepare correspondences via email and MS word.
- Assist with additional office requirements consisting of
mailing packets, inventory, filing, scanning, and phones,
etc.
- Extremely detailed oriented and organized
- Plan and Coordinate Meetings and document meeting minutes for
Board Members
- Ordering business forms
- May be required to support executive team members on special
projects
- Must have an innate and intuitive knowledge of a company's
goals and culture
- Must have extraordinary people skills and can communicate and
cooperate up, down and across the employee chain
- Assists with patient satisfaction reports by collecting,
processing and reporting surveys on a quarterly basis
- Assists with the documentation/reportsneeded for audits
preparation and compliance reports submissions
- Assists with processing, logging and reporting incident
reports, grievance/complaintsand claims for risk
management
- Manages policy and procedures, ensuring policies are submitted
for approval on a timely manner to appropriate committees and
updated in the binders and electronic folder with correct approvals
and revisions dates in the headers and master index. Coordinates
the distribution or communication of policy updates.
- Assist in any other duties or responsibilities as assigned.
Professional Requirements
- Adhere to dress code, appearance is neat and clean.
- Maintain patient and company confidentiality at all
times.
- Report to work on time and as scheduled.
- Maintain regulatory requirements, including all state, federal
and local regulations.
- Represent the organization in a positive and professional
manner at all times.
- Comply with all organizational policies and standards regarding
ethical business practices.
- Communicate the mission, ethics and goals of the
organization.
- High School Diploma or equivalent
Qualifications
- Must be proficient in Excel, Word and Outlook. Excellent
computer skills.
- Efficient in preparing documents, managing data and ability to
manage multiple projects simultaneously.
- Must have excellent communication skills, oral and
written.
- Strong organizational skills with attention to
details.
- Strong work ethic to meet changes in responsibilities that will
take place daily.
- Capacity to work independently and as a team player.
- Ability to research and collaborate with colleagues to
effectively present information
- Management skills to interact with staff, Provider, Member and
outside agencies.
- Understand and adhere to the confidential requirements of
UCHC.
- Maintain a high level of understanding of HIPAA, state and
federal regulations and guidelines, policies and procedures, and
best practice methods regarding maintenance of health records and
health information.
Physical Requirements and Environmental Conditions
- Non-Ionizing Radiation (microwaves, sun)
- Prolonged periods (more than 6 hours) of sitting at a desk and
working on a computer.
- Position requires light to moderate work with 15 pounds maximum
weight to lift and
Work Schedule
- You will generally be scheduled to work each day Monday through
Friday, with starting times each day varying between 8:00 a.m. and
9:00 a.m. and ending time between 5:00 p.m. and 6:00 p.m., as
required to meet the operational needs of the company. There will
be occasional Saturdays.
- You may need to travel to other clinic locations to train staff
occasionally (30% time).
- Able to accommodate a flexible working schedule including
mornings, nights, weekends, and occasional holidays
PI176720363
Keywords: UNICARE COMMUNITY HEALTH CENTER, INC., Ontario , Executive Assistant, Other , Ontario, California
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