OntarioRecruiter Since 2001
the smart solution for Ontario jobs

Office Assistant

Company: Fairway Staffing Services
Location: Ontario
Posted on: May 3, 2021

Job Description:

Office Assistant

We are seeking a highly-organized Office Assistant to provide outstanding management support.

Primary Responsibilities

  • Coordinating and supporting the calendar and activities including calls, meetings, presentations, and other communications.
  • Developing materials (presentations, reports, scripts, etc.) for key meetings and events with staff
  • Manages multiple calendars, tasks, email communication, and travel arrangements
  • Performing administrative functions, in support of the Executive Director, such as note-taking, document preparation, invoice submission, and data entry.
  • Creating databases, conducting research, and carrying out other projects as prescribed.
  • Oversees day-to-day office operations, including purchasing office supplies and maintaining office equipment
  • Maintains department documents including scanning, saving, and organizing folder structures in accordance with document retention procedures
  • Prepares, submits, and tracks expense reports
  • Prepares documents including drafting correspondence, presentation packaging (including graphics, charts, and graphs), and spreadsheets

Desired Skills & Abilities:

  • Minimum 3-5 years office and administrative experience
  • Exceptional professionalism.
  • Exceptional ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.
  • Exceptional organizational skills and attention to detail.
  • Excellent oral and written communication skills.
  • Bilingual (English/Spanish) preferred.
  • Excellent phone manner.
  • Excellent ability to work independently and with good judgment.
  • Strong ability to prioritize multiple assignments to meet deadlines.
  • Experience making and managing travel arrangements without using a travel agent to coordinate airlines, hotels, and ground transportation
  • Highly proficient in MS Office (i.e. Word, Excel, Outlook)
  • Strong proficiency in creating PowerPoint presentations.
  • Strong keyboarding and proofreading skills.
  • Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm

Job Type:

  • Full-time


  • 8 Hour Shift
  • Monday to Friday

Job Posted by ApplicantPro

Keywords: Fairway Staffing Services, Ontario , Office Assistant, Other , Ontario, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Ontario RSS job feeds