Executive Administrative Assistant

Company: Educated Solutions Corp
Location: Ontario
Posted on: October 30, 2025

Job Description:

Job Description Our client, a leader in commercial real estate, is seeking an Commercial Real Estate Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA . This is a full-time, on-site position operating 8:00am-5:00pm . This position starts as a 3-month contract to hire opportunity and pays $27-30 per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications. This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment. Key Responsibilities • Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents • Coordinate and manage all aspects of real estate transactions from inception through closing • Conduct title and survey review; identify and resolve issues • Assist with due diligence activities, including reviewing leases, contracts, and corporate documents • Maintain organized files and track critical dates and deliverables • Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication • Liaise with attorneys, clients, lenders, title companies, and other stakeholders • Ensure compliance with company policies and applicable laws • Manage emails and calendars with a high degree of accuracy and confidentiality Qualifications • 3–5 years of experience in a paralegal or executive support role within commercial real estate • Bachelor’s degree or equivalent experience required • Paralegal certification preferred • Strong knowledge of real estate transaction processes, including title and survey review • Proficiency in Microsoft Office Suite and document management systems • Proven collaboration skills with attorneys, brokers, and clients • Experience working closely with brokers or legal teams in commercial transactions • Familiarity with compliance processes in real estate law • Ability to anticipate and proactively address the needs of senior stakeholders

Keywords: Educated Solutions Corp, Ontario , Executive Administrative Assistant, Legal , Ontario, California