Human Resources Administrator-Assistant

Company: The Gund Company
Location: Ontario
Posted on: January 15, 2022

Job Description:

Job summary

Oversee and administer all of TGC human resources related policies and benefit programs while coordinating the search, interview, hire, and training process for new employees.

Partners with Regional HR Manager, Plant Manager, Operations Manager and Supervisors to develop, create and implement improvement ideas for the facility. The incumbent will showcase his/her communication, and organizational skills to ensure employees are provided assistance, support and customer service in line with the TGCs strategies, mission and values.

Summary of essential job functions

* Coordinate and process TGCs employee benefit programs (Health, Dental, Vision, 401k and ESOP)
* Administer TGC employee policies including attendance, PTO, scheduling and related policies
* Conduct an on-going search, interview, and hiring process to screen new potential employees as required by the facility requirements
* Oversee, administer and coordinate facility training and related Talent Management programs for new hires and current employees

Benefits Function

* Reviews enrollment forms for accuracy and coordinates enrollment with benefits corporate administrator
* Ensures compliance with COBRA guidelines by preparing letters and other paperwork as directed
* Coordinates full benefits administration package and disability insurance enrollments and communicates with service providers and corporate administrator concerning routine administration of programs

Human Resources Function

* Maintains personnel files in compliance with applicable legal requirements
* Keeps employee records up to date by processing employee status changes in timely fashion
* Maintains listing of approved positions along with assigned salary grade levels
* Processes personnel action forms and ensures proper approvals; disseminates approved forms.
* Track and reports monthly HR related metrics to Regional HR Manager
* Prepares new-hire paperwork.
* Maintains and enters employee and candidate information through use of organizational ATS, HRIS and ERP systems
* Assists in hiring process by coordinating job postings on the companys website, reviewing resumes, performing telephone interviews and initiating reference and background checks
* Maintains the employee handbook with updated resolutions and other pertinent information, as needed
* Monitors and assists with related employee relations functions and employment investigations

Knowledge, Skills and Abilities required

* Demonstrated knowledge of the practices and principles of Human Resources including FMLA, ADA, workers compensation, safety administration, benefits, and employee relations.
* Demonstrated knowledge and/or education of US federal and WI employment law, EEO equal employment guidelines and policies including the principles and
* Practices of staffing administration including methods and techniques used in recruitment and selection, classification and compensation, and training
* Ability to work well with all levels of employees and management
* Demonstrated ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance
* Experience with HRIS systems
* Strong communication skills and the ability to develop and guide processes through to closure
* Strong results orientation and a history of driving positive change with measurable results
* Excellent organizational skills, including the ability to work effectively under pressure and deal with multiple priorities
* Demonstrated ability to handle confidential material and information in an ethical, professional manner and oversee the local payroll function.

Required Experience & Education

* High school diploma or equivalent, with some college or technical school course work and minimum of three years of job-related experience in a human resource department
* Associate or Bachelors Degree preferred
* An equivalent combination of experience and education also considered

Additional Eligibility Qualifications

* Intermediate to advanced knowledge of computer software (Microsoft Office), computer hardware and computer servers.
* Experience in a manufacturing environment preferred
* High level of interpersonal skills to handle sensitive and confidential situations and documentation.
* Ability to operate most standard office equipment.
* Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
* Good to excellent spelling, grammar and written communication skills.
* Excellent telephone and oral communication skills.
* Ability to maintain a high level of confidentiality.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers; talk and hear.

Work Environment

The work environment is typical of most office environments; occasionally, the position will be required to be on the manufacturing floor. The noise level in the work environment is usually quiet.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed.

Keywords: The Gund Company, Ontario , Human Resources Administrator-Assistant, Human Resources , Ontario, California