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Manager, Leadership Events Production

Company: National Multiple Sclerosis Society
Location: Ontario
Posted on: November 17, 2022

Job Description:

*This position can be done from anywhere on the West Coat*

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

The Manager, Leadership Events Production drives event logistics for Leadership Events (dinners and luncheons) in assigned geographic territory. The Manager's primary responsibilities include acting as the lead for all aspects of the planning and production of the assigned events to enhance the event experience and increase both visibility and participation. The ability to manage many details, track timelines, monitor expenses, delegate effectively, empower and direct volunteers and staff during the event are essential.

This position routinely works with external vendors and volunteers requiring excellent verbal and written communication skills and customer service. Logistical responsibilities including but not limited to: adhering to timelines; managing expenses to budget; securing vendors, managing contracts and certificates of insurance; ordering and managing delivery of event supplies; creating layout/floorplan, ensuring activation of COVID-19 safety plan, and procuring auction items. Will work closely with relationship management and volunteer engagement partners within the assigned territory.

A driven individual with a positive attitude, strong work ethic, excellent teamwork ability, organizational skills, and a commitment to achieving the desired results of events are essential. The Manager's event portfolio will be made up of several events in a specific geographical area.

Essential Functions/Responsibility:

1. Lead the logistical planning of assigned events (75%)

  • Drive logistical coordination to support revenue growth through well-executed event planning and implementation for each of the events.
  • Ensure the delivery of a mission centered, inspiring, and exceptional event experience for all participants.
  • Reserve and secure venue for assigned events by predetermined deadline; identify and recommend new venues as necessary
  • Secure vendors for all events. Maintain a focus on cost saving measures by ensuring appropriate bidding process for multi-site vendors (including rentals, communication equipment, entertainment equipment, food vendors, security) whether paid or in-kind
  • Responsible for all elements of event safety guidelinesMonitor expense budget for events and maintain accurate records of all invoices and expenses ensuring excellent stewardship of society resources.
  • Responsible for purchasing, packing and distribution of specified event supplies before, during and after each campaign
  • Create and manage logistics/production timeline for all events; adhere to deadlines and communicate progress to supervisor, identifying potential roadblocks or challenges
  • Determine and communicate on-event staff assignments in conjunction with development team partners
  • Oversee and facilitate pre, post and on-event production meetings with appropriate staff (include volunteer engagement and production company when necessary)Other duties may be assigned as needed to support event operations

    2. Auction Item Management (10%)

    • Submit requests for auction items, ensure timely follow up and track items through procurement process

      3. Volunteer Engagement (5%)

      • Partners with volunteers to accomplish our work including day of event volunteers.
      • Collaborates with key staff to maximize engagement and results of committees to enhance event experience and safety, including ensuring proper training

        4. Staff Supervision (10%)

        • Responsible for the hiring, onboarding, and continued development of direct reports
        • Conduct regular check-ins to monitor progress, provide feedback, and offer guidance and support where needed to ensure staff is fully supported in their role
        • Ensures staff have the tools, knowledge, and resources necessary to perform job duties effectively as well as opportunities for professional development
        • Coach and collaborate on goal-setting and professional development plans and conduct formal and informal performance conversations
        • Hold staff accountable to the cultural values of the organization and ensure they follow Society operating principles

Keywords: National Multiple Sclerosis Society, Ontario , Manager, Leadership Events Production, Executive , Ontario, California

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