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Client Services Coordinator - Administrative

Company: CBRE
Location: Ontario
Posted on: June 8, 2024

Job Description:

Client Services Coordinator - Administrative

Job ID




Service line

Advisory Segment

Role type


Areas of Interest

Administrative, Design, Marketing


Ontario - California - United States of America

Get ready for an exciting career with CBRE!

CBRE is the global leader in commercial real estate services.We have been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and one of Fortune's "Most Admired Companies" in the sector four years running. Through our values of respect, integrity, service and excellence, we focus on crafting successful outcomes for our clients, employees and shareholders.

We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).

About the Role:

As a Client Services Coordinator, you will be responsible for general administrative support to an office or group of sales professionals. This includes preparing proposals, presentations, and communications material and coordinating the distribution of internal and external marketing information.

What You'll Do:

  • Input all listing information into marketing websites and update on scheduled basis.
  • Organize computer files provided by our clients/sellers.
  • Organize/maintain computer files to ensure all requested documents are provided to clients/Buyers.
  • Create a timeline of important dates for the real estate broker to follow.
  • A few days before a deadline, call or e-mail a reminder to the team lead/broker to ensure compliance with the timelines.
  • Submit all necessary documentation to office broker for file compliance.
  • Remind broker of missing documents and/or upcoming important dates
  • Provide weekly update to brokers regarding all marketing activities statistics.
  • Input all necessary information into client database and transaction management systems.
  • Schedule professional photography
  • Schedule and coordinate closing process including
  • Ordering gifts for clients when escrow closes
  • Acts as single point of contact for all data requirements from the sales team, including information related to marketing, research, and financial analysis.

    What You'll Need:

    To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
    • Associates degree (A.A.) preferred.
    • 3+ years with providing administrative support to teams of professionals
    • 2+ years in the Real Estate industry.
    • Ability to calculate figures such as percentages, discounts, and commissions and basic knowledge of financial terms and concepts with the ability to conduct basic financial analysis.
    • Strong problem solving, interpersonal and organizational skills.
    • Experience with Microsoft Office Suite required.
    • Ability to edit templates in Power Point and/or InDesign.
    • Strong marketing knowledge desirable.
    • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
      Why CBRE?

      An environment of respect, integrity, service and excellence crafts our approach to every opportunity.

      We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in!

      CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Client Services Coordinator position is $40,000 annually and the maximum salary for the Client Services Coordinator position is $51,500 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

      Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

      Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

      NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Ontario , Client Services Coordinator - Administrative, Administration, Clerical , Ontario, California

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