Senior Administrative Assistant
Company: Expedite Technology Solutions
Posted on: January 26, 2023
The Senior Administrative Assistant typically provides high skill
level administrative support to include complex and confidential
functions. The ideal candidate typically supports individuals with
multi-departmental scope that may include Managers, Directors, and
/or Vice Presidents. They may routinely work with confidential and
highly sensitive information and handle confidential matters. Their
work typically has department wide impact and involves coordination
and support to management level individuals and/or an entire
department with various administrative support responsibilities and
Job Duties - Some examples of the job duties may include:
May greet visitors, answer and screen callers, take messages, and
respond to inquiries and requests for routine problems.
May supervise or give work direction to lower level clerical
personnel and/ or act as the lead support in a large and busy
departmental setting handling various internal and external
responsibilities and projects.
May serve as one of the principal contacts for the division/
department internally and externally.
May maintain calendar, schedule appointments and engagements on
behalf of the department head or large department to complete
assigned tasks and projects of a complex nature, interpret
administrative decisions and policies without prior clearance.
May handle all arrangement details for meetings and conferences
including catering, travel and lodging accommodations, setup of
presentation materials and equipment and also coordinate special
May order office supplies, monitor inventory and equipment and
place service requests for service repairs.
May sort and distribute department mail, prioritize and determine
actions for all incoming correspondences.
May compose and proof read documents for others, maintain and
collect data for standard reports charts, graphs, spreadsheets and
databases; organize and maintain department filing systems,
relevant databases and related records.
May assist with reconciling components of department budget,
approving departmental expenditures, processing expense reports,
and/or managing accounting records.
May be responsible for overseeing and implementing change in office
operations and ensure that equipment, materials and space are used
May research complex and non-routine problems and inquiries that
require interpretation of best practices on departmental policies/
Minimum of a High School Education and / or equivalent of four year
plus of administrative support experience preferred. Business
administration college degree preferred.
Advanced MS Office skill level in MS Word, Excel, and PowerPoint as
well as intermediate skill level in Access preferred.
Ability to perform office tasks using simple hand grasping, fine
hand manipulation and reach associated with assigned tasks such as
paperwork, computer keyboarding, filing, and calculating
Must have a strong work ethic, excellent oral, verbal and written
communication skills. Good interpersonal skills and ability to work
well with senior level management preferred.
Must have excellent organizational, prioritization and time
management skills and be able to work on several projects
simultaneously and take ownership of projects from start to finish;
able to multi-task, good attention to detail and be able to easily
adapt to change preferred.
Outstanding telephone etiquette and professional business behavior
Ability to handle confidential situations, use discretion and
demonstrate good independent judgment within established procedural
guidelines and integrity preferred. Must be able to work
independently with minimum supervision. Must be willing to promote
a positive work environment.
Additional Job Details:
Will be working side by side with Executive level management and HR
Director. Light travel may be required between *** facilities
within Southern California
10:00am to 7:00pm
Keywords: Expedite Technology Solutions, Ontario , Senior Administrative Assistant, Administration, Clerical , Ontario, California
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