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Administrative Assistant

Company: Careerbuilder US
Location: Ontario
Posted on: January 11, 2021

Job Description:

Job Duties - Some examples of the job duties may include: --- The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures. --- May supervise or give work direction to lower level clerical personnel. --- May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance. --- May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment. --- May plan and coordinate meeting arrangements including travel and lodging and process expense reports. --- May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature. --- May review, prioritize and determine actions for all incoming correspondence and mail. --- May order office supplies and equipment; organize and maintain department filing systems and other records. --- May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases. --- May assist with monitoring and approving departmental expenditures, department budget and account records. --- May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively. --- May compose documents; maintain relevant databases; update departmental websites and related records. --- May be exposed to confidential information and handle confidential matters. --- May research, analyze and summarize data for reports independently and assist with large project coordination. --- May maintain calendars for management. Job Requirements: Provide general office administrative services Assist with general office administrative tasks Perform other administrative/clerical duties Perform administrative and office support Accomplishing clerical or administrative duties Maintain files in the administrative office Assist with general administrative duties Preforming routine general administrative duties Performing administrative duties and office support activities Providing administrative support the corporate office Provide office support to other administrative staff Perform other administrative/secretarial duties Assist with other administrative duties Provide administrative support to other administrative assistants and departments Perform all administrative duties for the office Maintaining administrative and clerical files Perform general office support and administrative assistance Perform administrative and office support activities Perform administrative tasks such as mail Performing general clerical and administrative duties

Keywords: Careerbuilder US, Ontario , Administrative Assistant, Administration, Clerical , Ontario, California

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